{"id":22469,"date":"2022-12-23T14:07:02","date_gmt":"2022-12-23T14:07:02","guid":{"rendered":"https:\/\/www.potential.com\/?p=22469"},"modified":"2022-12-23T14:12:52","modified_gmt":"2022-12-23T14:12:52","slug":"7-project-manager-qualities-you-need-to-be-a-great-leader","status":"publish","type":"post","link":"https:\/\/www.potential.com\/articles\/7-project-manager-qualities-you-need-to-be-a-great-leader\/","title":{"rendered":"7 Key Project Manager Qualities That Turn a Boss Into a Leader"},"content":{"rendered":"<div id=\"attachment_22472\" style=\"width: 730px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-22472\" itemprop=\"image\" class=\"wp-image-22472 size-full\" src=\"https:\/\/www.potential.com\/wp-content\/uploads\/2022\/12\/Blog-post-9.png\" alt=\"project manager\" width=\"720\" height=\"405\" \/><p id=\"caption-attachment-22472\" class=\"wp-caption-text\">Source: <a href=\"https:\/\/unsplash.com\/photos\/5aiRb5f464A\" target=\"_blank\" rel=\"noopener\">Unsplash<\/a><\/p><\/div>\n<p><span style=\"font-weight: 400;\">A project manager is a professional responsible for planning, organizing, and managing a project from start to finish. They work with a team to define the project&#8217;s goals and objectives, develop a plan to achieve said goals, and then coordinate the team&#8217;s efforts to execute the plan.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Without them, there wouldn\u2019t be any hope of a project staying on track and meeting its deadline or managing any risks or challenges that arise. We may not be immediately aware of the impact project managers have on <\/span><a href=\"https:\/\/www.potential.com\/articles\/increasing-employee-engagement-improves-morale-efficiency-and-productivity\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">employee engagement<\/span><\/a><span style=\"font-weight: 400;\"> until they\u2019re absent or become unhelpful.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Finding a successful project manager is like finding a needle in a haystack, as the role requires a strong leader. A leader who possesses key project manager qualities is even harder to find.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And it isn\u2019t because they aren\u2019t able to delegate tasks, stay organized, or formulate budgets. On the contrary, these are the bare minimum skills any project manager should possess. If you want to <\/span><a href=\"https:\/\/www.potential.com\/articles\/10-innovative-ideas-to-grow-your-small-business-in-2022\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">grow your small business in 2023<\/span><\/a><span style=\"font-weight: 400;\">, you need a manager that goes above and beyond.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><strong>What Makes a Manager Great? 7 Key Project Manager Qualities<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">A whopping 70% of businesses have had a <\/span><a href=\"https:\/\/financialpost.com\/personal-finance\/business-essentials\/70-per-cent-of-businesses-have-had-a-project-fail-in-the-past-year-due-to-poor-management\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">project fail due to poor project management<\/span><\/a><span style=\"font-weight: 400;\">. But if they possessed the following project manager qualities, their projects would have fared better.\u00a0<\/span><\/p>\n<h3><strong>1. Knowing How to Communicate a Clear Vision\u00a0<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">According to a <\/span><a href=\"https:\/\/www.pmi.org\/-\/media\/pmi\/documents\/public\/pdf\/learning\/thought-leadership\/pulse\/pulse-of-the-profession-2017.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Pulse of Protection 2017 study<\/span><\/a><span style=\"font-weight: 400;\">, the primary cause of project failure was a lack of a clearly defined objective or milestone to measure progress (37%). Poor communication came second (19%), and lack of communication by senior\/middle management came third (18%).\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When you add everything together, 74% of project failures come from communication issues. It is critical to grasp and integrate all objectives of a project, be they financial, technical, human, strategic, or otherwise. Without synergy, disorganization and misunderstandings will arise.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Project managers should always assume that every team member, department, and stakeholder has different expectations from the project. The Pulse of Protection 2017 study shows that 44% of projects fail specifically due to a lack of alignment between business and project objectives.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Learning how to communicate a clear vision and not miss anyone in the process is one of the most vital project manager qualities. Having a single point of truth is necessary for that step.<\/span><\/p>\n<hr \/>\n<p><script async src=\"https:\/\/pagead2.googlesyndication.com\/pagead\/js\/adsbygoogle.js\"><\/script><br \/>\n<ins class=\"adsbygoogle\" style=\"display: block; text-align: center;\" data-ad-layout=\"in-article\" data-ad-format=\"fluid\" data-ad-client=\"ca-pub-4560705956205775\" data-ad-slot=\"9135581814\"><\/ins><br \/>\n<script>\n     (adsbygoogle = window.adsbygoogle || []).push({});\n<\/script><\/p>\n<hr \/>\n<h3><strong>2. The Ability to Maintain Project Balance<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Project managers are under constant pressure from their team members, customers, and sponsors. It\u2019s difficult for them to balance between project deliverables and team motivation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Therefore, listening to their team members is necessary and must be accomplished with firm discipline. Project managers must discuss and explain (multiple times) why these deliverables are essential, when they\u2019re due, and what\u2019s needed if they want to improve team morale.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Employers can\u2019t settle for generic project manager qualities, as they need someone suited for their industry. For example, if an employer wants to <\/span><a href=\"https:\/\/www.northspyre.com\/blog\/hire-strong-real-estate-project-managers\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">hire the right real estate manager<\/span><\/a><span style=\"font-weight: 400;\">, they must find one who can manage their time between negotiating contracts and development planning.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Either way, project managers walk a tightrope between desire and reality, present and future. They must show what can and can\u2019t be done and what impacts each decision will make.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><strong>3. Learning to Trust Your Instincts (Risk-taking)<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Project managers have a reputation for being logical and pragmatic, which is both a good and a bad thing. We rely so much on long-term data that too much or too little of it can affect our choices. However, few take the time to decode what the data means or what it could bring.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One positive example of this is the <\/span><a href=\"https:\/\/www.forbes.com\/sites\/bernardmarr\/2017\/01\/23\/really-big-data-at-walmart-real-time-insights-from-their-40-petabyte-data-cloud\/?sh=65517d676c10\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Walmart Halloween cookie fiasco<\/span><\/a><span style=\"font-weight: 400;\"> which utilized short-term, barely studied data to avoid lost sales. They noticed that the novelty cookie was selling out in most stores but wasn\u2019t selling at all in two stores. After looking into the data, they found a stocking oversight, which the company was able to rectify immediately before Halloween.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Had they waited until after Halloween to check the overall sales, they would have had to toss all their products. Sometimes, it\u2019s better to trust your instincts instead of waiting for the \u201cright\u201d time.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That\u2019s because the right moment never really comes. Certain decisions can\u2019t be postponed, and project managers need to take a few risks to see a project blossom into its full potential.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><strong>4. Being Enthusiastic, Inspiring, and Honest<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">No project manager can create a reliable climate without demonstrating confidence in their team. It\u2019s tempting to take back a task previously allocated to a team member because it didn\u2019t meet your expectations, request frequent reporting, or stretch out the deadline for one person.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, doing this will show you don\u2019t trust your teammates. When something goes wrong, a leader coaches instead of punishes, offers help instead of micromanagement, and focuses on growth instead of failure. They should match the right employees to the right project types.<\/span><\/p>\n<p><a href=\"https:\/\/www.potential.com\/articles\/tips-for-developing-a-positive-mindset\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Developing a positive mindset<\/span><\/a><span style=\"font-weight: 400;\"> if project managers want to see the good in their teams. It also allows them to be conscious of their personality and open to potentially negative feedback. We aren\u2019t perfect, and pretending to be can show a lack of authenticity, a known team killer.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the end, a project manager must lead by example. If they want their team to be enthusiastic, inspiring, and honest, they must also be this way. Being open, approachable, and optimistic are essential project manager qualities to have if they plan on building a strong and loyal culture.<\/span><\/p>\n<hr \/>\n<p><script async src=\"https:\/\/pagead2.googlesyndication.com\/pagead\/js\/adsbygoogle.js\"><\/script><br \/>\n<ins class=\"adsbygoogle\" style=\"display: block; text-align: center;\" data-ad-layout=\"in-article\" data-ad-format=\"fluid\" data-ad-client=\"ca-pub-4560705956205775\" data-ad-slot=\"9135581814\"><\/ins><br \/>\n<script>\n     (adsbygoogle = window.adsbygoogle || []).push({});\n<\/script><\/p>\n<hr \/>\n<h3><strong>5. Showing Respect to Themselves and Others<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Respect always starts with listening. Project managers can\u2019t simply speak all the time and expect positive results; they must leave the floor open to other questions and comments.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But to stay silent isn\u2019t enough. The best managers can strengthen their efficiency by asking the right questions. To receive true and sincere comments, an \u201copen door\u201d attitude is a must. In in-office and remote teams, proximity is vital, so use <\/span><a href=\"https:\/\/slack.com\/blog\/collaboration\/electronic-communication-in-business\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">digital communication<\/span><\/a><span style=\"font-weight: 400;\"> to keep teams close.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Project managers must also show respect by giving their team the win, not themselves. While project managers play a key role in the success of the project, they wouldn\u2019t get off the ground without their team. They should also give tasks and projects that challenge their team\u2019s abilities.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Managers should respect themselves by delegating work appropriately, even if they can do it themselves. It\u2019s never a good idea to overwork yourself for the sake of a project deadline.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><strong>6. Daring to Persevere In Times of Adversity\u00a0<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">The Pulse Protection 2017 study cited in the first section revealed how senior management and its stakeholders often handle projects. 55% of project managers state that budget overruns are the main reason for project failure. In reality, only 9% of projects fail due to insufficient funding.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Why is there nearly a 50% discrepancy between what\u2019s assumed and what\u2019s actually the cause of project failure? The Pulse Protection 2017 study found that most budget shortcomings arise from a lack of trust. Senior management has a hard time <\/span><a href=\"https:\/\/www.potential.com\/articles\/7-top-reasons-delegate\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">delegating projects to managers<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What results is a lot of interference, stubbornness, and loss of money. This doesn\u2019t imply that the project manager is always right, but it does mean they\u2019ll throw their hands up in defeat.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">After all, if senior management doesn\u2019t trust them and the project manager keeps fighting, there\u2019s a chance they\u2019ll lose their job or, at least, make unpopular decisions. But unless a compromise is made, or the project manager says \u201cNo\u201d to compounding deliverables, deadlines won\u2019t be met. Senior management has to give project managers space to do their jobs.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">On the flip side, project managers need to persevere and snip any pessimistic comments in the bud. It\u2019s their constructive strength that helps the project team progress toward an ideal solution. They must be ready for inevitable difficulties and speak up when they\u2019re questioned.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><strong>7. Understanding When it\u2019s Time for Change<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">There\u2019s nothing more demotivating than hitting your head against the wall and getting nowhere, which may make some managers preserve because they don\u2019t want to feel like they failed.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, project managers must tilt their heads up and notice what\u2019s going on around them. If they lose track of their team\u2019s mental health, the goal of their project, or the state of the company, they\u2019ll have to do a bit of damage control. It would have been easier to adjust.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One of the hardest project manager qualities to adopt is accepting unavoidable changes. If things don\u2019t go as planned, it doesn\u2019t mean you failed, as anything can change at any time. Tenacity is a great quality, but don\u2019t let it turn into stubbornness. Know when it\u2019s time to fold.<\/span><\/p>\n<hr \/>\n<p><script async src=\"https:\/\/pagead2.googlesyndication.com\/pagead\/js\/adsbygoogle.js\"><\/script><br \/>\n<ins class=\"adsbygoogle\" style=\"display: block; text-align: center;\" data-ad-layout=\"in-article\" data-ad-format=\"fluid\" data-ad-client=\"ca-pub-4560705956205775\" data-ad-slot=\"9135581814\"><\/ins><br \/>\n<script>\n     (adsbygoogle = window.adsbygoogle || []).push({});\n<\/script><\/p>\n<hr \/>\n<h2><strong>In Conclusion\u2026<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Project managers are hired for their organization, budget making, and negotiation skills, but rarely are they recruited for the project manager qualities that improve these hard skills. A budget is worthless unless the person creating it has the confidence and drive to stick with it.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But of any great manager skill, communication is the most important. Projects live and die based on how successfully teams speak to each other. With that said, that doesn\u2019t mean that risk-taking, respecting your team members, and the ability to adapt won\u2019t be essential.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>A project manager is a professional responsible for planning, organizing, and managing a project from start to finish. They work with a team to define the project&#8217;s goals and objectives, develop a plan to achieve said goals, and then coordinate the team&#8217;s efforts to execute the plan. Without them, there wouldn\u2019t be any hope of [&hellip;]<\/p>\n","protected":false},"author":46,"featured_media":22472,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2,21],"tags":[],"class_list":["post-22469","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articles","category-leadership-management-interpersonal-skills"],"_links":{"self":[{"href":"https:\/\/www.potential.com\/wp-json\/wp\/v2\/posts\/22469","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.potential.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.potential.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.potential.com\/wp-json\/wp\/v2\/users\/46"}],"replies":[{"embeddable":true,"href":"https:\/\/www.potential.com\/wp-json\/wp\/v2\/comments?post=22469"}],"version-history":[{"count":4,"href":"https:\/\/www.potential.com\/wp-json\/wp\/v2\/posts\/22469\/revisions"}],"predecessor-version":[{"id":22476,"href":"https:\/\/www.potential.com\/wp-json\/wp\/v2\/posts\/22469\/revisions\/22476"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.potential.com\/wp-json\/wp\/v2\/media\/22472"}],"wp:attachment":[{"href":"https:\/\/www.potential.com\/wp-json\/wp\/v2\/media?parent=22469"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.potential.com\/wp-json\/wp\/v2\/categories?post=22469"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.potential.com\/wp-json\/wp\/v2\/tags?post=22469"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}